Game and Event Operations Seasonal Associate
Sports Organization
West Region
Marketing/Events/Promotions
Posted/Updated: 03/25/20
West Region
Marketing/Events/Promotions
Posted/Updated: 03/25/20
Job Summary
Responsibilities:
- Assist in the development and execution of the Fiesta Bowl Parade including all operations, vendor relations, TV broadcast partnership, volunteer and committee supervision, Parade School, and load-in / load-out planning
- Oversee communication and logistics with all participant groups including sponsors, community groups, and internal groups
- Assist with maintaining event budget and invoice processing
- Assist in the planning and execution of the Fiesta Bowl Youth Football Clinic including but not limited to layout, structure, and transportation coordination
- Assist with the coordination of all band and cheer practices, game and parade day logistics, lodging, meals and committee member / liaison oversight
- Assist in overseeing all game operations credentials including production and distribution.
- Support where needed for other events within the Operations Department; including but not limited to the Par 3 Challenge, charity events, and game operations
- Assist with the physical set up and tear down of events within the Operations Department
- Event responsibilities may change or be added as necessary
- Assist with the coordination of orders and delivery schedules for events
- Communications and coordination with other interns, staff, volunteers, sponsors, vendors, independent contractors and participants
- Manage contact lists, data-entry and running errands
- Prepare meeting materials, take meeting minutes and compile individual event meeting action items
- Assist with management of event committees to include committee members and volunteers
- Assist with moving, storing, organizing, preparing, loading, and unloading event specific items and supplies in the warehouse storage and office storage areas
- Experience using Microsoft Office Suite and Outlook Email Management
Qualifications:
- Proven examples of written and verbal communication
- Bachelor’s degree, or currently in progress
- Experience in event planning and execution preferred
- Ability to lift and carry up to 50 pounds repeatedly and long hours standing
- Ability to work under pressure, while maintaining attention to detail and adaptability within interchanging environments
- Dependability and flexibility to work long hours including evenings and weekends as scheduled or needed
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